The Request for Proposal (RFP) process is essential for businesses seeking the right agency partners to meet their needs.
However, it can often be time-consuming and resource-heavy, with an average of nine people involved in each RFP 1.
Despite the number of participants, no one is fully dedicated to the RFP process—leading it to become a side job for all stakeholders involved.

As a result, the RFP often doesn’t receive the attention or prioritization it deserves. With each stakeholder juggling multiple tasks, the necessary depth of analysis and expertise is frequently missing. This lack of dedicated focus can lead to incomplete evaluations, missed opportunities, and, ultimately, suboptimal decisions.

Streamlining this process is key to achieving better results with less effort. That’s why we developed the R.I.S.E. framework—four essential steps that will guide you through reviewing your needs, identifying the best partners, structuring your transition, and evaluating success.

1 2024 RFP Trends and Benchmarks Report, Loopio.

 

R.I.S.E. - Review, Identify, Structure & Evaluate

1. Reviewing Needs and Efficiency Opportunities

  • Assess Current and Future Needs
  • Measure Current Satisfaction
  • Evaluate Cost Savings and Efficiency Opportunities
  • Define Roles and Responsibilities

2. Identifying Potential Partner Agencies and Tools

  • Draft Requirements
  • Create Evaluation Model
  • Evaluate Proposals

3. Structuring and Documenting the Transition of Partner Agencies and Tools

  • Document Current Practices
  • Organize Knowledge Transfer Sessions
  • ManageTechnical Transition

4. Evaluating the Performance and Satisfaction of Partner Agencies and Tools

  • Design and Conduct Satisfaction Surveys
  • Analyze Survey Results
  • Provide Summary Report and Recommendations